Your Stand

Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.

As an exhibitor, you have a legal duty of care for the safety of anyone on your stand who may be affected be your actions or omissions. Every exhibitor is responsible for making sensible adjustments to their space and onsite activities to ensure we maintain a safe environment across the show for everyone who is onsite during build up, show open and breakdown. These measures should be featured in your H&S Documentation.

As a Shell Scheme or Pavilion Exhibitor your are required to product the following documents;

• Stand Information Form
• A detailed risk assessment for show open, identifying any risks with working onsite and what control measures are put in place to protect both your workers and others from COVID-19. This does not need to be submitted but must be available if requested.

If you have booked a shell scheme stand you can find further information about what is included on the links below; 

• Standard Shell Scheme & Art of Magic

If you have booked a furniture package for your stand you can find further information about what is included on the below;

• 2 Plastic Tables
• 1 Black Table cloth
• 2 White Plastic Chairs
• 1 Black Plastic Bin

If you have booked a power package for your stand you can find further information about what is included on the below; 

• 2 Spotlights
• 1 Socket

If you would like to add a furniture package to your contract please contact the Sales team.

If you would like to order any additional items or services for your stand please click here.

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If you have booked a 'Space Only' stand this means you will be allocated an empty space on the show floor and you are responsible for providing everything else.

Please refer to your Contract to Exhibit for your stand details including dimensions and number of corners. If you are unsure of what stand you have booked or would like to upgrade your stand please contact the Sales Team.

An alternative to your current space only would be to upgrade to a SmartSpace Stand - which will be less costly than creating your own stand from scratch and also far less hassle, as the SmartSpace team will manage the whole build process for you. Please click here for more information about SmartSpace.

Exhibitors are responsible for their own stand design and construction. No standfitting or carpet is provided by RX on space only sites.  It is your responsibility to examine the area and site allotted to you in order to avoid costly adjustments to stand structures. Where possible the organisers will provide on request detailed stand plots indicating the position of service ducts and pillars. Minor obstructions or height restrictions cannot always be indicated on the plans of the Exhibition.

Standfitting regulations contained within this section must be observed by you when planning your stand design and layout. In order to achieve a smooth run up to the Exhibition, all exhibitors should provide us with details of their selected contractors. This will enable us to supply them with any additional information they may require.

If you have an appointed contractor, please email [email protected] with their contact details.

We will be pleased to offer advice and guidance where required.

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For space only stands, and shell scheme stands building within their stand, submission of detailed stand plans must be by Tuesday, 21st May 2024.

Ops Squad Stand Plan Team will be looking after the space only stand plan sign off process in its entirety for the event, including managing all queries you may have about your stand designs.

In order to sign off your stand design we require the following information from you or your contractor to be submitted at [email protected];

1. Fully dimensional stand plans with elevations
2. Rigging requirements – where relevant
3. Structural calculations – where required
4. Use of lifting equipment/need for complex lifts
5. Risk assessment for the build and breakdown periods
6. Method statement including work phases and times
7. Contractor Public liability insurance

Once all information is received they will review and come back to you with any questions before issuing a Permission to Build Certificate. 

Full stand build regulations that must be applied to your stand design are available in the exhibitor manual.

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This section details stand build regulations which must be applied to your stand design. 

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SmartSpace is the design & build service provided by RX to help exhibitors maximise their presence at the show. SmartSpace provides a full turnkey service, which means that everything you need for the stand is taken care of, so when you arrive on the stand, all you need to do is put out your products and brochures.

• Single invoice for all stand services.
• Designs tailored to your specific needs.
• Competitive package prices.
• Saves you time.
• Order forms completed on your behalf.
• Project management by RX pre-show and onsite.

Hear what our customers have to say

Phone: +44 (0) 20 8439 5682

Email: [email protected]

Website: www.reedsmartspace.co.uk

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